![]() ![]() ![]() When you export a form or datasheet, only the main form or datasheet is exported. Only the results of the expressions are exported. Microsoft Graph objects are not exported.Įxpressions are not exported to the Word document. The values are separated by commas ( ,).Īll graphical elements - logos, data in OLE object fields, and attachments that are part of the source data - are not exported. When you export a report, the placement of the field names in the Word document varies with the report layout.Ī field in Access that supports multiple values is exported to a single column in Word. When you export a table, a query, or a form, the field names are placed in the first row of the table in the Word document. This can help you determine what is going wrong if the export operation is not working the way you expect. The following table describes how Access exports various objects and values to Word. Understand how Access exports objects to Word Access also displays the status of the operation on the final page of the wizard. Click No to change the name of the destination file, and then click OK again.Īccess exports the data and opens the destination document in Word, depending on the export options you specified in the wizard. If the destination document exists, you are prompted to click Yes to overwrite the file. Note: This check box appears unavailable (dimmed) if no records are selected. The wizard prompts you before overwriting the document. If the destination Word document exists and is open, close it before you continue. Otherwise, you will find that such values are replaced with a null value. Review the source data to ensure that it does not contain error indicators (green triangles) or error values, such as #Num.Įnsure that you have resolved any errors before you export the data to Word. You can export a table, query, form, or report. In the Navigation Pane, select the object that contains the data you want to export. ![]() The steps in the following sections explain how to perform each task. Optionally save your settings as an export specification for later reuse. As part of this step, you make sure that your data does not contain errors, and you decide whether to export some or all of the data in your source table. The process of exporting data to a Word document follows these broad steps: Alternatively, you can copy rows directly from an Access table, query, form, or report, and then paste them into your existing document. If you want the data to be inserted into an existing Word document, you must first export it from Access into a new Word document, and then copy the data from the new Word document and paste it into the existing document. Merging with an existing document When you export from Access to a Word document, the data is always exported into a new Word file. For a report, the layout of the report is also preserved when it is exported. Columns and records that are hidden, due to filter settings, are not exported. This means that only the fields and records that are visible in an object or view are exported along with the display format settings. Outcome of the operation The Export - RTF File Wizard always exports formatted data. Conversely, when you export a report, subforms and subreports that are included in the report are exported, along with the main report. You need to repeat the export operation for each subform and subdatasheet that you want to view in Word. When you export a form or datasheet that contains subforms or subdatasheets, only the main form or datasheet is exported. You can also export only the records selected in a view. Objects you can export You can export a table, query, form, or report. You also cannot save an Access database or table as a Word document by using the Save As command in Access. There is no functionality in Word that can import data from an Access database. Start the operation from Access To export data from Access to Word, you need to work in Access. When you export a report, the wizard exports the report data and layout - it tries to make the Word document resemble the report as closely as possible. For tables, queries, and forms, the visible fields and records appear as a table in the Word document. When you export an object by using the Export - RTF File Wizard, Access creates a copy of the object's data in a Microsoft Word Rich Text Format file (*.rtf). You can export a table, query, form, or report to Microsoft Word. This article explains how to use the Export - RTF File Wizard and how to save your export settings as a specification for later reuse. You can export data from your Access database to a Microsoft Word document by using the Export - RTF File Wizard. ![]()
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